Hospital management system free essay sample

Hospitals deal with the life and health of their patients. Good medical care relies on well-trained doctors and nurses and on high quality facilities and equipment. Good medical care also relies on good record keeping. Without accurate, comprehensive and up to date and accessible patient notes, medical personnel may not offer the best treatment or may in fact misdiagnose the condition, which can have serious consequences. Associated records, such as x-rays, specimens, drug records and patient registers, must also be well cared for if the patient is to be protected. Good records care also ensures the hospitals administration runs smoothly; unneeded records are transferred or destroyed regularly, keeping storage areas clear and accessible; and key records can be found quickly, saving time and resources. Records also provide evidence of the hospital’s accountability for its actions and they form a key source of data for medical research, statistical reports and health information systems. Hospital Management System is powerful, flexible, and easy to use and is designed and developed to deliver real conceivable benefits to hospitals. Hospital Management System is designed for hospital, to cover a wide range of hospital administration and management processes. It is an integrated end-to-end Hospital Management System that provides relevant information across the hospital to support effective decision making for patient care, hospital administration and critical financial accounting, in a seamless flow. Hospital Management System is a software product suite designed to improve the quality and management of hospital management in the areas of clinical process analysis and activity-based costing. Hospital Management System enables hospitals and medical institutions to develop their organization and improve its effectiveness and quality of work. Managing the key processes efficiently is critical to the success of the hospital daily operations. Hospital Management System helps them manage their processes fast, accurate and efficient. 1. 2. Overview of the Current of the Technology In NCMH when admitting a patient the first procedure is for the patient’s related/guardian to fill up a form about patient medical history and financial record which this form will be kept as the patient’s medical record in the hospital. Then the hospital check its record for availability of room and if the patient will be assign to a private or public room, which this record will be in hard copies which are stored in a huge facilities. Afterwards a doctor will diagnose the patient and writes down his/her findings, consultation, prescription, and also his/her orders for the nurses and laboratories examination in a hard copy form which also will be kept as record in the hospital. Then when the nurses do their rounds they will also writes down reports in hard copy form which also will be kept as record in the hospital. The results of the laboratory’s tests and examination are also kept as record in the hospital, in hard copy form. And from all of this record like prescription of medicine, rental of rooms, consultation fees, and etc. will have billing statement for the patient which the billing department will keep records in hard copy form for the hospital. 1. 3. Project Rational Because unlike the current system which uses pen and paper to write down forms and reports which can take a long time to do, is prone to error, cost more, and takes up a lot of space the proposed system will be accurate, more reliable, fast, will have less redundancy, will cost less, and more space conservative, which will make the hospital more effective and efficient in taking care of its patients. And because of this several particular reasons it is not just very beneficial for the beneficiary to implement this proposed system but also is needed for this institution to be on the edge in the 21ist century. 2. Project Description Problem Statement The system design and development was undertaken in order to eliminate the problem of redundant, erroneous, slow and incomplete data that was escalating the inefficiencies in data updating and retrieval. These limitations were mainly caused by the fact that data, under the current manual recording system was entered into books and paper files and was later stored in overcrowded storage rooms that made retrieval and updating of archival records close to impossible. 2. 1. 1. Specific Problem How will the developers create a patient-doctor medical record system that can store and retrieve data fast and accurate? How will the developers create an effective and efficient billing system? 2. 2. Proposed Research Project 2. 2. 1. General Objective To design and develop a hospital management system for a mental health hospital that would enable faster, more accurate, complete, and more efficient storage of retrieval and updating of hospital records and save space at the same time. 2. 2. 2. Specific Objective To create a computerize system that have an efficient and clear fill-up form, and a powerful search engine to retrieve data fast and accurate. To create a computerize billing system that can store and retrieve billing statements fast and accurate, and also at the same time print fast and accurate reports. 2. 2. 3. Scope and Limitation The proposed software product is the Hospital Management System (HMS). The system will be used to get the information from the patients and then storing that data for future usages, stores doctors’ consultation, prescription and orders, stores nurses reports, and stores laboratories results and billing statement. The system will also be able to print out forms and reports from various departments in the hospital and also print out billing statement from the billing department. The intentions of this systems is to reduce over-time pay and increase the number of patients that can be treated accurately. 2. 2. 4. Methodology Methodology is a term used to describe a process, technique or manner in which an action is performed. Under the development a system, a methodology refers to the process that was taken to ensure that a system is effectively and efficiently developed. In designing the hospital management system for NCMH, the following waterfall methodology was used. Waterfall Methodology: All projects can be managed better when segmented into a hierarchy of chunks such as phases, stages, activities, tasks and steps. It follows a linear structure starting from requirement analysis, through design, implementation and maintenance. Most widely accepted methodology for student projects, this model has been well tried and tested. Each phase of it has sub phases which produce deliverables. Requirements are fixed at initial stages before proceeding with development plans in system development projects; the simplest rendition of this is called the waterfall methodology, as shown in the following figure: The graphic illustrates a few critical principles of a good methodology: Work is done in stages. Content reviews are conducted between stages. Reviews represent quality gates and decision points for continuing. The waterfall provides an orderly sequence of development steps and helps ensure the adequacy of documentation and design reviews to ensure the quality, reliability, and maintainability of the developed software. While almost everyone these days disparages the waterfall methodology as being needlessly slow and cumbersome, it does illustrate. Requirements – the developers will analyze what are the resources needed for the completion of the project such as budget, materials, and human resource. Design – after interviewing the beneficiary (Joshua F. Magsumbol), the developers took some time carefully designing what the system should look and function like base on the beneficiary’s specifications. Implementation – when the developers finished the proposed system, the time of implementation is next. Verification – in this phased testing and debugging is performed for final implementation. Maintenance – when the project is finished maintaining the systems efficiency is the next agenda. 3. Project Management 3. 1. Project Description 3. 1. 1. Description of Activities Acquiring of Client – the developers when on around metro manila for less than 2 weeks to find a client, and the developers found a few clients and finally decided to go for NCMH. Planning – the developers took about 3 weeks to plan for the project. Interview – the developers met with NCMH administrator (Mr Joshua F. Magsumbol), for the proposal of the system and to gather information from him to aid us in our endeavours. Documentation – the developers started the documentation of this project around in the 8th week it was supposed to start earlier but something’s came up (details not important), and the documentation will progress as the system’s development progresses. Design – the designing of the system began on the 6th week and the developers is until now still thinking up of designs for the rest of the system. Resource Analysis – the team started analysis of resources on the 10th week and are still analysing the few last resources that are needed to finish this project. Coding or Programming – the development of the proposed system started on the 12th week and is still under development. Testing and Analysis of the system – the developers have not yet started the testing and analysis of the system. Implementation – Since the system in not yet finish the team cannot implement yet the system. 3. 1. 2. Gantt Chart of Activities A Gantt chart is a horizontal bar chart developed as a production control tool, a Gantt chart provides a graphical illustration of a schedule that helps to plan, coordinate, and track specific tasks in a project. In the next page a Gantt chart is shown for the phase’s schedules of this project.